Dear Board Members,
First I want to thank everyone's active discussion and participation in Sunday's board meeting regarding CCLA plan. While we are waiting to have the formal minutes summarized and sent to the group, I'd like to summarize the two approved motions from our board meeting for everyone, especially those who were not present.
First, we have a unanimous approval on the proposed CCLA school administrative team structure and governing body going forward. In addition, a motion to approve the budget plan as outlined in Nancy Yu's presentation was approved with 8 "yes" vote and 6 opposed. (Nancy, I'm not sure if you sent out a copy of your plan and supporting documents to the group or not, if not, please do so) Given we had 14 board members present during the meeting, based on the by law, we had enough members to form a quorum and the vote was approved with a majority.
I know there were questions raised on the second motion, specifically if it met the by law in terms of approval, I've attached the by law with this email below for others to examine. Given the critical nature of this motion, I've consulted with the Chief Legal Counsel of my division at CIGNA, she reviewed our by law and concurred with the conclusion that the motion was approved based on CCC's by law.
With that said, I want to thank everyone for the timely approval of the plan and budget for our school, and would like to ask everyone's support moving forward as we defined in our ground rule (9. Once decision has been made by the board, unite in public). Further, I would like to move forward with specific action plans as we discussed.
1. First, most immediately, Nancy, please proceed with your plan in terms of communications at Parent meetings and early registration process
2. I completely understand that we still have lingering questions around management process improvement for CCLA. To address those, I'd like to appoint the following individuals to be the CCC educational committee to start executing the proposed plan:
a. Jamie Zhu
b. Serina Shi
c. Rongguo Zhao
I'd like to start the committee with a small group in order to act swiftly in terms of defining the followings:
I. Scan each major school function, examine today's management process, identify issues and understand root causes.
II. Further develop management process for each of the main school functions Nancy outlined in her proposal, report preliminary draft by the end of April to the board for review, the goal is to have the management process clearly defined, documented and P&P developed by May 2010.
III. Develop a plan for recruiting of CCLA administrative team and define hiring process, report this back to the board by April board meeting
Should there be any questions, please feel free to let me know.
With CCLA plan out of the way, my goal is to ask the rest of the project lead from our 2010 plan to submit your plan and budget for the board to review during our April meeting. If timing wise you believe what your needs require board's earlier attention, based on the by law, we can vote through written consent with 2/3 of the board members "yes" vote constitute as approval. I think Nancy's plan and budget presented good examples of what need to be prepared, even though many of the other activities are not as complex as operating a school, the layout, template and story board might be beneficial to use as you build your particular plan and budget.
On a separate note, FYI, I've been actively engaged in a number of activities. Most recently I've had a number of exchanges with Department of Labor regarding unemployment claim issue. In addition, I've met with CCSU officials from a number of areas including the director from administrative affairs, Dr. Scott McKenna, to discuss the use of Welte Hall, ongoing contracts for CCLA, sponsorship issue as well as potential partnership. I'll prepare a separate communication to address these, there are exciting opportunities as well as harsh realities we need to deal with immediately (i.e. risk of CCSU not going to allow us to use Welte Hall for future new years gala). There's an urgency to address these strategic and administrative issues, I'd like to bring these to our April meeting as well. In the mean time, I will reach out to some of you for help. I am confident that with collective effort from everyone, we can make great progress and continue to move CCC forward.