Dear Board Members,
First I want to thank everyone's active discussion and participation in Sunday's board meeting regarding CCLA plan. While we are waiting to have the formal minutes summarized and sent to the group, I'd like to summarize the two approved motions from our board meeting for everyone, especially those who were not present.
First, we have a unanimous approval on the proposed CCLA school administrative team structure and governing body going forward. In addition, a motion to approve the budget plan as outlined in Nancy Yu's presentation was approved with 8 "yes" vote and 6 opposed. (Nancy, I'm not sure if you sent out a copy of your plan and supporting documents to the group or not, if not, please do so) Given we had 14 board members present during the meeting, based on the by law, we had enough members to form a quorum and the vote was approved with a majority.
I know there were questions raised on the second motion, specifically if it met the by law in terms of approval, I've attached the by law with this email below for others to examine. Given the critical nature of this motion, I've consulted with the Chief Legal Counsel of my division at CIGNA, she reviewed our by law and concurred with the conclusion that the motion was approved based on CCC's by law.
With that said, I want to thank everyone for the timely approval of the plan and budget for our school, and would like to ask everyone's support moving forward as we defined in our ground rule (9. Once decision has been made by the board, unite in public). Further, I would like to move forward with specific action plans as we discussed.
1. First, most immediately, Nancy, please proceed with your plan in terms of communications at Parent meetings and early registration process
2. I completely understand that we still have lingering questions around management process improvement for CCLA. To address those, I'd like to appoint the following individuals to be the CCC educational committee to start executing the proposed plan:
a. Jamie Zhu
b. Serina Shi
c. Rongguo Zhao
I'd like to start the committee with a small group in order to act swiftly in terms of defining the followings:
I. Scan each major school function, examine today's management process, identify issues and understand root causes.
II. Further develop management process for each of the main school functions Nancy outlined in her proposal, report preliminary draft by the end of April to the board for review, the goal is to have the management process clearly defined, documented and P&P developed by May 2010.
III. Develop a plan for recruiting of CCLA administrative team and define hiring process, report this back to the board by April board meeting
Should there be any questions, please feel free to let me know.
With CCLA plan out of the way, my goal is to ask the rest of the project lead from our 2010 plan to submit your plan and budget for the board to review during our April meeting. If timing wise you believe what your needs require board's earlier attention, based on the by law, we can vote through written consent with 2/3 of the board members "yes" vote constitute as approval. I think Nancy's plan and budget presented good examples of what need to be prepared, even though many of the other activities are not as complex as operating a school, the layout, template and story board might be beneficial to use as you build your particular plan and budget.
On a separate note, FYI, I've been actively engaged in a number of activities. Most recently I've had a number of exchanges with Department of Labor regarding unemployment claim issue. In addition, I've met with CCSU officials from a number of areas including the director from administrative affairs, Dr. Scott McKenna, to discuss the use of Welte Hall, ongoing contracts for CCLA, sponsorship issue as well as potential partnership. I'll prepare a separate communication to address these, there are exciting opportunities as well as harsh realities we need to deal with immediately (i.e. risk of CCSU not going to allow us to use Welte Hall for future new years gala). There's an urgency to address these strategic and administrative issues, I'd like to bring these to our April meeting as well. In the mean time, I will reach out to some of you for help. I am confident that with collective effort from everyone, we can make great progress and continue to move CCC forward.
Dear Board Members,
Just a friendly reminder, we will be meeting tomorrow morning at 9:00 in room 201 at CCSU. My cell phone number is 443 804-8737 should you need to get a hold of me. In addition, I've made some revision to our agenda items, see the latest document attached. I look forward to seeing everyone in the morning.
On Tue, Feb 16, 2010 at 4:30 PM, Yi Zheng <email@example.com> wrote:
Dear Board Members,
Happy New Years Everyone!
First, I'd like to thank everyone for your support. Being elected as the new president of CCC, I'm very grateful for the trust you've bestowed on me. As I said on the election night, I'm humbled by this honor as well as the tasks before us. CCC is a great organization with tremendous pride and a long history of community service. Our organization's value to the community has recently been further validated by the certificate issued by Governor Rell. I'm mindful of all the great work and accomplishments this organization has achieved over the past 30 years. I am excited about this opportunity to work with everyone and continue improving the life and well beings of people in our Chinese community.
Currently I'm working on pulling together the agenda for our very first board meeting. My plan is to have the board meeting held on Sunday Feb 28th at CCSU from 9:00 to 11:00 (Nancy, please help us reserve a room for our meeting and Edmond, please bring the projector and laptop for the meeting). I would like to ask for everyone's presence at this meeting as we collectively will be discussing the following important topics:
1. Ground rules for the board meeting going forward
2. Criteria for decision making built upon CCC's mission and guiding principles
3. Overall plan for 2010 with project lead identified and project team assigned
4. Review of CCC financials
5. Budget planning/approval process
6. Issue log review and resolution: Welte Hall Rehearsal Charges
Given one of the key goals of this meeting is to identify major projects for the year so we can ensure development detail plans as well as securing necessary resources for each. Please review the attached document (currently it's simply a draft, nothing carved in stone yet, I'm looking for your feedback prior to our first meeting so I can make adjustments accordingly and save us time for items on the agenda) in terms of our agenda as well as the initial list of projects. Should there be other projects that need to be listed here, please let me know so I can add them accordingly. Our goal is to review all the potential projects and finalize our plan for 2010
I know everyone shares this with me, being part of the board is a privilege and this privilege comes with responsibilities. Please make every effort to make this meeting, be respectful of other people's time by arriving on time. Let me know if you can not make it by this Friday 2/19 and your reason so we can document it accordingly. If this date/time does not work for many of you, I will try to propose an alternate date.
I look forward to a productive discussion and a great start for the year, see you all on the 28th.